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Employment tax reporting – are you making the most of the opportunity?

Employment tax reporting – are you making the most of the opportunity? It’s not just duties and deadlines

As we approach the tax year-end, employment tax, pension and payroll teams will inevitably focus on employer reporting obligations. But viewing the year-end solely in terms of duties and deadlines – as nothing more than an administrative job to be done – misses an important opportunity. The end of the tax year is the ideal time not only to review the year just gone, but also to plan your approach to future developments. This article summarises key compliance obligations and deadlines, and signposts prospective developments to consider as you think about the year ahead.

A significant change in the reporting of benefits in kind to HMRC is looming on the horizon and the key date for the diary is 6 April 2026 – with the commencement of mandatory payrolling of benefits in kind. The Government has announced that, to simplify and modernise the tax system, payrolling Benefits-in-Kind, which is currently voluntary, will become mandatory from 6 April 2026. HMRC have consulted stakeholders on the details of mandatory payrolling, and draft legislation will be published later this year as part of the tax legislation cycle. You can read more detail on these new rules, and how businesses can prepare, in our earlier article.

          Caroline Laffey

          Partner, Employer Reward Services

          KPMG in the UK


          Eloise Knapton

          Partner, Head of Employment Solutions

          KPMG in the UK

          What do I need to think about for my 2024/25 employer compliance?

          Key actions and deadlines for employer year-end compliance obligations are summarised below:

          Date

          Key actions

          5 April

          • Close out tax year end
          • Payroll and CIS reconciliations
          • Gender pay gap reporting

          22 April

          • Final PAYE submission

          31 May

          • P60 delivery deadline

          6 July

          • P11d submission deadline to HMRC
          • Employer Related Securities submission deadline to HMRC

          22 July

          • Class 1A NIC liability payment deadline (19 July for manual payments)

          22 October

          • PSA liability payment deadline (19 October for manual payments)

          31 January

          • Expat P11d submission deadline (Modified payroll)
          • Short Term Business Visitor (STBV) reporting
          • Post termination benefits reporting

           

          How can I get ‘future ready’?

          HMRC increasingly scrutinise the integrity of company data and the processes, controls and governance that underly year-end compliance. So, as we move into the next tax year, it’s important to think critically about how the data you collect and curate, and your processes, controls and governance for working with it, might need to adapt to meet foreseeable demands in the years ahead. It’s also important to challenge whether you’re maximising the value you get from your year-end data, and benefiting from any additional workforce insights it could yield. For example, are you investing appropriately in automation, to minimise the demands that high volume repetitive processes (e.g. PSA preparation) place on your people and free their time for higher value activities?

          We recommend this four staged approach:

          1. Prepare

          • Identify reporting requirements and internal stakeholders responsible for your year- end filings;
          • Plan your year-end, allocate roles and carry out training;
          • Work with system providers to agree data collation and timeframes;
          • Check and format data to facilitate analysis and to ensure completeness and accuracy; and
          • Review analytics tools to ensure they reflect changes in legislation and consistently apply the rules to the data being analysed to support compliance.

          2. Compare

          Consider changes in the business and external landscape to contextualise changes in the data so that insights can be generated to identify opportunities for future improvement. Compare data against:

          • Prior years to ensure completeness and to highlight trends;
          • Budgets so that deviations to forecasts can be highlighted for investigation; and
          • Policies to confirm compliance.

          3. Report

          • Complete mandatory returns and investigate any risks identified;
          • Demonstrate value by reporting outcome against targets e.g. Gender Pay Gap changes; and
          • Connect and engage with employees through, for example, total reward statements.

          4. Improve

          • Evaluate opportunities for change, analyse data insights to identify cost saving opportunities;
          • Review processes to reduce administration, manual intervention, duplication and compliance risk; and
          • Identify, plan and deploy process changes to meet new reporting requirements.

          If you would like to discuss any of the issues discussed in this article, we have dedicated teams of employment tax, pensions and payroll experts who can support. Please do reach out to the authors or your usual KPMG in the UK contact.

          For further information please contact:

                                  Our tax insights

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